IT Guidebook: The Steps to take in a Server Move

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So, you have decided to move your company’s server(s) to a colocation facility. You have a server move plan. Now it is time for the most important task before placing your server in its new home: the actual move.

This process is slightly different from a typical office relocation. Extra care is needed to ensure the safety of your servers from your current office to the new location. So below are some pointers to ensure a successful move, with little downtime and unnecessary headache.

Preparation and planning for server move

Firstly, appoint a contact person for both locations for the move. This person oversees and provides communication in case there is an unexpected issue during the transition. Remember that moves can be a hectic event and the smaller details can easily be overlooked.

Now, you need to determine the amount of power supply and moving space required, and arrange the system shutdown for the servers you are moving. That will mean that the IT team will shut the system down and turn it all back on once the move is complete with minimal interruption. A properly organized plan can create a server downtime period, where the IT teams have time to properly set-up the network and conduct several on-site tests. Once it is done, the server units are restored and are again operating optimally in their new location. Co-location is a shared environment among other servers. Therefore, the IT team creates a firewall in the new site and includes all the necessary safety tools for the server as protection.


On moving day

Shut down any affected apps and relocate them to other machines before decommissioning the server for the move. The systems are powered down. Then, packing the server(s) starts. For full rack moves, keep the internal cables and fibre-optic cables connected in place to avoid network cross-connections. Take note that these cables are heavier than you might think, so don’t simply shrink-wrap them and set aside. Carefully tape them down to avoid any cracked connectors on motherboards. Everything is secured, along with a detailed cable map.

If possible, contact a moving company that has experience in computer relocations. Use an air-cushioned van and make sure the mover avoids any rough, back-country roads when moving servers. Once the mover delivers and installs the units, whether as racks or as individual servers, hook up power and cooling systems, as well as switches and routers.

Next are visual checks. This ensures that everything is in order, from proper cabling connection to the cooling airflow for the servers. Then turn it on, one section at a time, until all is fully operational.


Getting the right person to do the job

These moving tips are quite direct and easy to follow. However, it is totally understandable that your company may not capable of carrying out the task. Since any mishandling of the servers will cost you thousands of dollars and loss of data. So why not engage someone who can take control of the whole operation – like Global ITN?

Our team provides an efficient service so that you can start your business operation within a short period. Following the move, we generate an accurate baseline status of application services. This will allow a comparison of your post-installation status report. A go-live team is deployed once the test plan has been completed and all IT services have been successfully re-commissioned. This gives your internal IT team additional support while familiarising themselves with the new and the relocated IT systems.


Office Relocation – what Global ITN can do

  • A comprehensive assessment of all IT components available.
  • Advice and suggestions on any additional components required prior to office relocation.
  • Review and analyze current IT system functionality.
  • Communication with all vendors during the process.
  • Installation of new work site prior to relocation.
  • Business continuity deployment preparation.

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